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Microsoft Teams transcripts are only available for download by the organiser, not the participants

Anonymous
2024-06-20T09:05:44+00:00

My team use the transcription feature extensively. It is very useful for keeping notes on stand-ups etcetera. When a meeting is transcribed, the organiser can open the Recap tab, select Transcript and click the Download button. If a participant tries to download the transcript, he/she is not presented with the download button and there is no way to extract the transcript without bothering the organiser.

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  1. Anonymous
    2024-08-28T15:09:21+00:00

    found this at

    https://answers.microsoft.com/en-us/msteams/forum/all/lost-the-ability-to-download-vtt-and-docx/635f5848-2acc-4cd3-8218-9243a5d56fa3?page=2:

    Refer to release notes : https://learn.microsoft.com/en-us/officeupdates/teams-admin

    June 13, 2024

    • Teams meeting recordings will be saved to meeting organizers OneDrive for Business: This change will ensure that Teams meeting recordings are saved to meeting organizers OneDrive for Business (OdB) instead of recording initiator's OdB. This would lead to improved compliance for recordings as meeting organizer can then manage access permissions and recording file management.
    • Meet now in Teams group chat: With meet now in group chat, user would be able to instantly discuss topics with relevant people without disrupting other users in the chat.
    • Closed captioning support in Teams Walkie Talkie: This feature allows users to view captions on the Walkie Talkie home screen for transmissions being received.
    • Block download and access level improvement of OneDrive transcript file: Teams now supports IT admins to block the download of OneDrive transcript file for any users within the tenant. By default, only the owners can download or delete OneDrive transcript file while participants of the meeting can still view transcript in Teams app or Stream. In addition, owner of OneDrive transcript file will be able to configure who are blocked from downloading, who can view or edit on Stream.

    How to change permission for a specific transcript:

    https://support.microsoft.com/en-us/office/edit-or-delete-a-meeting-transcript-in-microsoft-teams-2f461386-e39a-4444-b9e2-5787da1da11b

    There does not seem to be an admin setting to allow download again globally.

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  2. Anonymous
    2024-06-20T09:53:41+00:00

    Hello JPM_D24,

    My name is Oluwatosin and I’ll be more than happy to help you with your query." This is a user-to-user community forum. We do not have access to your account.

    By defaulut the Meeting organizers and co-organizers can download transcripts.

    For Person from same tenant, the organizers can configure who can download on Stream.

    For more details, please refer to: https://support.microsoft.com/office/view-live-transcription-in-microsoft-teams-meetings-dc1a8f23-2e20-4684-885e-2152e06a4a8b#bkmk_download

    I hope this helps! Let me know further assistance or clarification is needed.

    Best regards, Oluwatosin.

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