How to build a calendar in a MS Team Channel?

Hi @Derek Sentinella,

Thank you for posting your question in the Microsoft Q&A forum.

Regarding to your question about building a calendar in a Microsoft Teams channel using your Excel file. There are a few ways to approach this depending on how you'd like the calendar to function and how interactive or automated it needs to be.

To better assist you, could you clarify a few things:

1/ Are you looking for a visual calendar layout (like Outlook or Teams Calendar), or would a list-style format work for your needs?

2/ Does your Excel file include clearly defined columns for dates, titles, and descriptions? Are the dates formatted consistently?

3/ Should other managers be able to edit the calendar, or just view it? Do you need notifications or reminders tied to the entries?

4/ Are you hoping to embed the calendar directly in the Teams channel, or would linking to an external calendar (like Outlook or SharePoint) be acceptable?

5/ Will the Excel file be updated regularly, and should those updates reflect automatically in the calendar?

Once I have a bit more detail, I’ll be able to guide you through the most suitable solutions.

Looking forward to your response.

Hi @Derek Sentinella,

Thank you very much for your prompt response, your details are helpful.

Since you're looking for a visual calendar embedded in a Teams channel, with multi-manager editing, minimal sync lag, and recurring event support, here are three options you can consider:

Option 1: Shared Outlook Calendar Embedded in Teams

Best for Full-featured calendar view (like Outlook), recurring events, and real-time collaboration.

1/ Create a Shared Calendar in Outlook:

• Go to Outlook > Calendar > Add Calendar > Create Blank Calendar.
• Name it (e.g., Team Suspense Calendar) and share it with managers, giving them edit permissions.

2/ Import Excel Data:

• Export your Excel to CSV or copy-paste key dates manually.
• For automation, use Power Automate to read Excel rows and create calendar events.

3/ Set Recurring Events:

• Outlook supports custom recurrence (e.g., “every third Thursday”).

4/ Embed in Teams:

• In Teams, go to the channel > click + > choose Existing page.

• Paste the Outlook Web Calendar URL and name the tab (e.g., “Team Calendar”).

Option 2: SharePoint Calendar (Classic List)

Best for keeping everything within SharePoint/Teams with structured metadata.

1/ Open the channel’s Files tab > Open in SharePoint.

2/ In SharePoint > Site Contents > New > App > Choose Calendar.

3/ Customize columns (e.g., Responsible Manager, Service, Reference).

4/ Use Quick Edit or Power Automate to import Excel data.

5/ Add the calendar to Teams via SharePoint tab or Website tab.

Option 3: Microsoft Lists with Calendar View

Best for Direct Excel import, easy editing, and calendar visualization.

1/ In Teams > Add tab > Choose Apps > Excel.

2/ Map columns (Suspense Date as Date/Time, others as text).

3/ Create a Calendar View using the Suspense Date.

4/ Team members can edit directly in Teams.

5/ For recurring events, use Power Automate to generate future entries.

If recurring events and a familiar calendar interface are your top priorities, go with Option 1 (Outlook Calendar).

If you want a quick setup directly from Excel and easy editing in Teams, Option 3 (Lists) is excellent, just note the lack of native recurrence.

Note: Please understand that our initial response does not always resolve the issue immediately. However, with your help and more detailed information, we can work together to find a solution. 

I hope this information is helpful. Please follow these steps and let me know if it works for you. If not, we can work together to resolve this. 

Thank you for your patience and your understanding. If you need sample Power Automate flows or anything else, please feel free to reach out. 

I'm looking forward for your reply. 

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