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How do I add a Guest on Teams and subsequently in the SharePoint Members listing

Eleni Tourlotou 0 Reputation points
2025-10-27T13:43:33.3033333+00:00

The drop down list to add Members (when setting up a team) does not show my contacts so I can add 3rd party service providers to be Members. I noted a Guest option in a pop up note BUT cannot find the option to select a Guest (which I assume would require their email).

Microsoft Teams | Microsoft Teams for business | Teams and channels | Manage a team or channel
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  1. Alina-Le 4,600 Reputation points Microsoft External Staff Moderator
    2025-10-27T14:56:45.45+00:00

    Hello @Eleni Tourlotou

    Welcome to Q&A forum!

    Thank you for reaching out to us. Our role is to assist based on available documentation and guidance from Microsoft, according to our knowledge. Based on your concern, I’ve gathered as much information as I can below to support you.

    I have found an article about Add guests to a team in Microsoft Teams - Microsoft Support

    User's image

    To help you better understand this step, I’ll illustrate it with the following image on my end.

    User's image User's image

    Along the way, I’ll need to confirm a few details to better assist you:

    1. After you click "Add member" and type the email or name of the person you want to add, are you unable to find them? (If yes, the reason might be related to the yellow warning shown in the first screenshot above.)

    2. Are you the owner of the Team you're trying to add the guest to?

    3. Are you trying to add the guest during Team creation or after the Team has already been created?

    4. Are you trying to add someone from outside your organization (i.e., a third-party with a different email domain)

    5. Are you expecting that once a guest is added to the Team or Microsoft Teams, they will automatically appear in the SharePoint Members listing?

    6. Is the SharePoint site connected to the Team, or is it a standalone site?

    Only connected SharePoint sites will sync membership with Teams.

    Teams and SharePoint integration - SharePoint in Microsoft 365 | Microsoft Learn

    I’d really appreciate it if you could take a moment to review the information and share your thoughts.

    Please understand that our initial response may not always resolve the issue right away. However, with your cooperation and by providing more detailed answers to my follow-up questions, we can work together to identify the root cause and find the potential solutions together.

    If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

    Note: Please follow the steps in "our documentation" to enable e-mail notifications if you want to receive the related email notification for this thread.User's image

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