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Archive all teams chats from my university account

Joshua Robert Goulding 0 Reputation points
2025-10-30T12:08:57.21+00:00

Hi,

I need to archive all of my teams messages from my university account. There is no option for this at all when clicking the 3 dots on the chats or when looking globally at my teams chats. These are chats between me and other colleagues.

This is for a huge amount of teams messages that span muliple years.

Thanks for your help!

Microsoft Teams | Microsoft Teams for education | Chats | Other
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  1. Alina-Le 4,755 Reputation points Microsoft External Staff Moderator
    2025-10-30T13:16:15.4466667+00:00

    Hello @Joshua Robert Goulding

    Welcome to Q&A forum!

    Thank you for reaching out to us.

    I completely understand how important it is to preserve years of valuable conversations. However, after reviewing the information, I need to clarify a few things to support you:

    • Microsoft Teams (Education accounts) often have limited export/archive options compared to enterprise accounts.
    • Chat messages are stored in Exchange Online mailboxes, but users typically can't export them directly from Teams.
    • If your university is using Microsoft 365 Education, your IT admin may have access to tools like Content Search to export chat history.

    Use Microsoft Teams Compliance Tools (Admin Required)

    If you have access to your university’s IT support:

    1. Contact your university’s IT administrator.
    2. Ask if they can run a Content Search for your Teams chat history.
    3. They can export chats in PST or CSV format from Microsoft Purview (formerly Compliance Center).

    Get started with Content search | Microsoft Learn

    Along the way, this method depends heavily on your IT admin, and it may not display the chat threads in the usual Teams format as you might expect.

    In my opinion, I think you should double-check and back up any important documents or images to your personal device to ensure you can preserve memorable moments with your colleagues.

    To do this, you can click into each conversation or chat thread in Teams, then click "Shared" to view the files and media you exchanged.

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    Finally, I hope you’ll be able to stay connected with your colleagues by creating a private group chat if possible so you can continue building new memories and strengthen your relationships.*

    Wishing you all the best and every success in the journey ahead!

    If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

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