Teams calendar tracking of invitees

Hi @Larry Navarrete,

Thank you for posting your question to Microsoft Q&A Forum.

When someone accepts a Teams or Outlook invite, they can either send a response, triggering an email and immediate Scheduling Assistant update, or choose not to send a response, which marks the event as accepted in their calendar but leaves you without a notification, making it hard to track acceptance without checking meeting details.

I'd love to say you don’t need “Accepted” emails and you can check the meeting tracking tab instead.

Please find below the steps to view attendee responses using Outlook on the Web:

1/ Sign in to Outlook Web:

Sign in to https://outlook.cloud.microsoft/ with your work account.

2/ Enable “Request Responses”

When creating the meeting:

Locate and expand Response options > Ensure that “Request responses” is checked

3/ Access the Tracking Tab:

After sending the meeting invite:

Go to your Calendar > locate the meeting > right-click the meeting and select Open > click on the Tracking tab

This will display the response status of each attendee (Accepted, Declined, or Didn't response).

For further reference, you can check these two articles: 

Check all responses to a meeting request | Microsoft Learn

The Outlook meeting tracking tab is not updated - Outlook | Microsoft Learn

If you want to to have acceptant email for more ensurance, you can avoid dozen emails filling your inbox by recreating a rule: 

1. Go to Outlook on the web → Settings (gear icon) → View all Outlook settings.
2. Navigate to Mail → Rules → Add new rule.
3. 
4. Name the rule (e.g., “Meeting Responses”).
5. Condition: Subject includes: Accepted: Meeting Tentative: Meeting Declined: Meeting

1. Action: Move to folder → choose or create Meeting Responses.

1. Save.

I hope this information is helpful. Please follow these steps and let me know if it works for you. If not, we can work together to resolve this.   

Thank you for your patience and your understanding. If you have any questions or need further assistance, please feel free to share them in the comments on this post so I can continue to support you.

I look forward to continuing the conversation.

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Hi @Larry Navarrete,

Thank you for your response.
I'd love to give you clarification according to official articles from Microsoft:

In Attendees can see others’ responses to a meeting invitation, the tracking feature works with other platforms except Outlook for Windows.

In all versions of Outlook other than Outlook for Windows, if a Microsoft 365 attendee chooses to accept, tentatively accept, or decline the invitation and to not send a response, the attendee list seen by the organizer and other attendees in Microsoft 365 is updated to reflect the attendee's response. In Outlook for Windows, if the attendee chooses not to send a response, the response can't be viewed by the organizer or other attendees.

You can use Outlook on the web to help you with this issue.

In Shared calendars updates in Outlook for Windows, you can see the tracking tab was received update and change with how they accept response.

Please sign in with https://outlook.cloud.microsoft/ to track the attendee's behavior with some test accounts.

I hope this information give you more insights with your issue. Please follow these steps and let me know if it works for you. If not, we can work together to resolve this.   

If you have any questions or need further assistance, please feel free to share them in the comments on this post so I can continue to support you.

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.