Need help with screen sharing configurations

To control what guests see during your PowerPoint presentation in Microsoft Teams, you can use the PowerPoint Live feature. This feature allows you to present your slides while controlling the navigation, meaning attendees won't be able to move through the slides independently. Here are some steps to ensure you have the right settings:

1. Check PowerPoint Live Settings: Ensure that your meeting policy allows for PowerPoint Live. This is a per-user policy, so if it’s turned off for your account, you won’t be able to use it.
2. Share PowerPoint via PowerPoint Live: Instead of sharing your entire screen, use the PowerPoint Live feature to share your presentation. This way, you can control the slides, and attendees will only see what you present.
3. Adjust Meeting Policies: If you are the meeting organizer, check the meeting policies in the Teams admin center to ensure that external participants do not have control over the shared content. You can set the option for "Participants can give or request control" to Off to prevent them from controlling your screen.

By following these steps, you should be able to maintain control over your presentation and ensure that guests can only see the slides you choose to show.

References:

• Manage meeting policies for content sharing
• Manage the meeting presentation experience for sensitive Teams meetings

Dear @Julia Hazan Barreto,

Thank you for posting your question in the Microsoft Q&A forum.

Based on your description, attendees can freely navigate your deck (and even feel like they’re “controlling” the presentation) and your animations no longer play while you’re sharing. It would be helpful if you can provide us more detail information as:

• Which version of Teams are you using? (Web version or desktop app)?
• Does it occur before or this is the first time?

In the meantime, here are some suggestions you can try:

Present with PowerPoint Live (not raw screen share)

• In the Teams meeting, select Share > under PowerPoint Live, pick your deck (or Browse OneDrive / Browse my computer)
• If the file is open in PowerPoint, click Present in Teams from the ribbon to launch PowerPoint Live directly
• Lock attendee navigation: in the PowerPoint Live controls, toggle Private view off so participants can’t move ahead or back on their own; they’ll stay synced to your slide.
• Use the Laser pointer/Pen/Highlighter/Eraser tools in Live to guide the audience without exposing your desktop.

For more detail information, you can refer to this link Present from PowerPoint Live in Microsoft Teams

PowerPoint Live gives you Presenter View, integrated slide navigation, and control over whether attendees can browse independently. It also renders higher‑fidelity text and smoother animations than typical screen sharing and uses less bandwidth.

If you must share a window/desktop, control who can move slides

• Share only the PowerPoint window (not the whole desktop), then open the Presenter toolbar at the top of the screen.
• Ensure Give control is not used unless you trust the person; use Take back if control was granted accidentally
• If you’re transitioning between speakers, use Slide control to nominate who can advance slides and End slide control when you want sole control again.

Get your animations and media to show reliably

• Prefer PowerPoint Live for animations; attendees will see smooth animations, but note that meeting recordings won’t capture Live animations/ink.
• For slides with embedded audio/video, present via Live and, if audio doesn’t play through attendees’ speakers, check your Teams Audio settings and device names; duplicate speaker names can block output until renamed.

You can refer this article I can't hear my PowerPoint Live video from my external speaker during Teams meeting

I hope information above helpful, if I misunderstand your point, please correct so I can support you more effective, any other questions, feel free to reach out.

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.