Outlook help

To allow certain users to see who owns a private meeting while restricting them from viewing other meeting details, you will need to grant them delegate access to the shared mailbox and ensure they have permission to see private items. Here are the steps to set this up:

1. Grant Delegate Access: You can add the user as a delegate to the shared mailbox. This can be done in Outlook by navigating to File > Account Settings > Delegate Access. Here, you can select the user and set the permissions.
2. Enable Viewing of Private Items: In the Delegate Permissions dialog box, make sure to check the option that allows the delegate to see private items. This will enable them to see the owner of the private meetings without revealing other details.
3. PowerShell Command: Alternatively, you can use PowerShell to grant access. Use the following command:

      Add-MailboxFolderPermission -Identity ******@contoso.com:\Calendar -User ******@contoso.com -AccessRights Editor -SharingPermissionFlags Delegate,CanViewPrivateItems
   

   Replace the email addresses with the appropriate ones for your scenario.

By following these steps, the specified users will be able to see who owns a private meeting while not having access to other details of the meeting.

Hi @IT learner,

Welcome to the Microsoft Q&A forum.

Thank you for reaching out to us. I’d like to provide you with the following information:

Currently, Outlook does not directly support the feature to display only the organizer’s name without showing the meeting details. The default options include:

• Show when I’m busy → Shared users only see your free/busy times on the calendar, not the organizer.
• Show subject and location → Shared users see the meeting title, but the organizer’s name is still not clearly displayed.
• Show all details → Displays everything, including the organizer and meeting content.

In this case, I’d suggest an alternative approach: Create a separate calendar and set the meeting title as the organizer’s name (e.g., “Meeting by John”).

I hope this information is helpful. If you have any other questions, please feel free to share them with me. I’ll be happy to assist you.

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