Frequently asked questions about Dataverse search

What is Dataverse search?

Dataverse search is the foundation that enables Copilot and in-app search experiences to understand and process business data. It helps organizations turn raw information into meaningful insights. For more information about Dataverse search and its enabled experiences, see What is Dataverse search.

What is the difference between "On" and "Default" state for Dataverse search?

The state you select for Dataverse search affects the ability to use Dataverse data across the enabled experiences for your organization. For a better understanding of what each Dataverse search state means, see:

What is the scope of content searched by Dataverse search using Global Search?

Any file or Dataverse knowledge added to Agents or model-driven apps defines the scope of content that's searched.

What are the column types that Dataverse search can search by using Global Search?

The Find Columns on a Quick Find View define the searchable fields in the Dataverse search index. Text fields such as Single Line of Text and Multiple Lines of Text, Lookups, and Option Sets are searchable. Find Columns of all other data types such as Integer and Double are ignored. For more information, see Select searchable fields and filters for each table.

Why don't I see Global Search results from a table that I enabled for Dataverse search?

If a table isn't part of the model-driven app, it isn't included in search results. Use the Power Apps app designer to verify that the table is included in that app's components. Make sure that the table has a default Quick Find View created and defined. A default Quick Find View is created with a table, but if you remove it, you need to select the Quick Find View you want and set as the default for your table. For more information, see Add or edit model-driven app components.

Can I configure quick actions to show or hide certain commands?

Yes, you can configure quick actions by using version 9.2.21034.00126 or later. Quick actions are a subset of a table's grid-level command set. You can configure them by using ribbon rules. For more information on how to configure quick actions, see Configure Dataverse search to improve search results and performance.

Why are results that appear in suggestions sometimes not seen on the results page?

Suggestions are quick results based on a search performed on the primary column of a table. This feature is enabled for Dataverse search in model-driven apps. Learn more in Inline suggestions.

When you go to the results page, the search terms are treated as the complete search query. The search performs many more types of matching to display a more comprehensive set of results.

Can I configure the order of tables appearing in the Global Search results page?

The order of tables in the Top results tab and in the horizontal list of tabs is based on the ranking and relevance of search results for that search term. You can make results from a particular table appear at the top by including the table name in the search term. For example, searching for account fabrikam usually ranks result records that have the term fabrikam of type account higher than result records that have the term fabrikam of a type other than account.

Can I see search results from SharePoint files and documents through Global Search?

Currently, Dataverse search searches your data in Microsoft Dataverse only. It doesn't search SharePoint files and documents, including the names of the files and the content in the files. It also doesn't search objects of File data type in Dataverse.

Why am I unable to view information for party list fields like To, From, and CC in full results?

Party list fields are special fields. Dataverse search doesn't support them, and it doesn't include them in the search results page.

Why don't returns support HTML formatting for memo data types?

Dataverse search doesn't return HTML formatting for memo types to optimize the UI experience.

Why aren't columns enabled for Dataverse search after adding them to a quick find view, to use them in Global Search?

Columns are enabled for Dataverse search only if a quick find view is set as the default view. For more information on how to set a default view, see Specify a default view for a table.

Why doesn't search on the OwnerID attribute work when I enable search on it?

The search and suggest operations don't have access to data from the Owner column. For more information, see Types of columns.

Why doesn't search on the RegardingObjectId attribute work when I enable search on it?

Search doesn't support polymorphic lookup attributes. The RegardingObjectId attribute in activity tables like email and task is a polymorphic lookup attribute.

How is the Dataverse search API throttled?

When you use the Dataverse search API, throttling limits restrict you to one request per second for each user. Additionally, each organization can make up to 150 requests per minute.

What attribute types does Dataverse search indexing support?

BigInt
Boolean
Customer
DateTime
Decimal
Double
EntityName
Integer
Lookup
Memo
Money
Owner
Picklist
State
Status
String
Uniqueidentifier
Virtual (only for MultiSelectPicklistType and FileType)

Lookup
DateTime
Money
Picklist
Integer
Customer
Decimal
MultiSelectPicklist
State
Status

How can I use the Dataverse search API?

See Developer's guide: Search for Dataverse records using the API.

Does Dataverse search support US Government clouds?

Dataverse search strives to maintain functional parity between our commercially available services and those available through our US Government clouds. It's available in US Government Community Cloud (GCC), US GCC High, and Department of Defense (DoD).

How is Dataverse search reported?

In addition to the database and file storage, Dataverse search includes the indexes that power different experiences. These indexes support search and generative AI across structured or tabular, and unstructured data stored in Dataverse, including files. Dataverse search storage appears at the environment level in the DataverseSearch table, previously called RelevanceSearch.
Learn more in Dataverse capacity-based storage.

What actions can admins take to manage Dataverse search?

Depending on the experience that uses Dataverse search and its usage, the consumption size might increase. To learn more about managing Dataverse search, see What is Dataverse search.

What happens if I turn off Dataverse search?

If you set Dataverse search to Off for the environment, you can't use the search capability in the Power Apps navigation bar or any generative AI experience that relies on Dataverse. This limitation includes experiences like uploaded files or using OneDrive or SharePoint files (via upload) in Microsoft Copilot Studio agents, among other experiences. For details about these limitations, see What is Dataverse search.

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Last updated on 2026-01-13