Compose email

Whether you're starting a new message, replying to a thread, or forwarding important information, the new Outlook for Windows makes email composition intuitive and efficient. With built-in tools like Copilot, you can draft messages faster, refine your tone, and even summarize long threads to stay focused and productive.

Draft, forward, and respond to email

Composing and responding to email is simple in the new Outlook for Windows. In this video, you learn how to start a new message from your inbox or calendar, add recipients and a subject, and send your message. Learn how to reply, reply all, or forward a message—either from the message itself or directly from the ribbon—so you can stay responsive and organized.

Draft an email with Copilot

Need to write an email quickly? In the new Outlook for Windows, Microsoft 365 Copilot helps you draft messages with just a few prompts. Simply open a new email, select Copilot, and choose Draft. Copilot guides you to describe your message, and generates a first draft you can keep, edit, or regenerate. In this video, see how easy it is to create and refine a message—like congratulating a team—using Copilot’s built-in suggestions and editing tools.

Get feedback with Coaching by Copilot

Need help with refining your message before you hit send? In the new Outlook for Windows, Coaching by Copilot provides real-time feedback on tone, clarity, and reader sentiment. After you write your draft, select Copilot in the ribbon and choose Coaching by Copilot. In this video, you’ll see how Copilot analyzes your message and offers suggestions to improve it—plus how to review individual sections or regenerate feedback after making edits.

Attach a file in Outlook

The new Outlook for Windows gives you several flexible ways to attach files to your email. In this video, learn how to attach files from your computer, OneDrive, or a list of suggested files—plus how to upload and share for collaboration. You also see how to drag and drop files directly into your message, whether from another email or from File Explorer.

Summarize with Copilot (source files)

Quickly catch up on long email threads using Summary by Copilot in Outlook. Watch how Copilot scans a marketing proposal thread, highlights key points with citations, and lets you dive deeper or ask follow-up questions.

You explored how to compose, respond to, and refine email in the new Outlook for Windows. You learned how to draft and send messages, use Copilot to generate and improve content, attach files, and summarize threads. With these tools, you can communicate more clearly and efficiently—whether you're starting from scratch or replying to a long conversation.

Next, enhance your Outlook experience by learning how to schedule messages and delay email delivery.