Share and delegate your calendar

Sharing your calendar in Outlook helps others understand your availability and coordinate meetings more effectively. Whether you're collaborating with teammates or supporting an executive, Outlook gives you flexible options to share your schedule and delegate calendar management.

Share your calendar

You can share your calendar with others in your organization and control how much detail they can see. By default, your calendar shows basic availability—free, busy, tentative, or out of office. You can fine-tune these settings to show more or less detail for specific individuals.

Watch the following video to learn how to share your calendar.

Delegate your calendar

Delegating your calendar in Outlook allows someone else—such as an executive assistant or administrator—to manage your schedule on your behalf. Delegation is especially helpful when you need support coordinating meetings, responding to invites, or keeping your calendar conflict-free.

What does delegation allow?

When you delegate your calendar, you give someone permission to:

• View your calendar details, including private events (if enabled).
• Create and respond to meeting invitations.
• Manage categories and apply them to events.

You can customize these permissions to match your needs, giving your delegate just the right level of access.

How to delegate your calendar

In this video, learn how to delegate your calendar in the new Outlook for Windows—so someone else can manage meetings, respond to invites, and keep your calendar conflict-free. We walk through how to assign delegate permissions, choose what they can access, and share your calendar in just a few clicks.

Sharing or delegating your calendar helps others stay in sync with your schedule. Whether you're giving someone visibility or letting them manage your calendar, Outlook gives you the control to set the right level of access. Next, learn how to manage tasks with To Do.