Customize Viva Insights privacy settings

Applies to: Insights Administrator

To get the most out of the Viva Insights experience, you might want to set up a few optional controls in the Privacy settings page.

Partitions

Partitions are analyst workspaces that include only certain employee data and attributes. If you turn on partitions, going forward, all analysts assigned to Viva Insights must be manually assigned a partition to access the Viva Insights dataset. Existing analysts, however, will continue to have access to full tenant data through the global partition.

Once you turn on partitions, you can’t turn them off without contacting us.

Learn more about partitions and how to set them up.

Domain reclassification

Reclassifying domains in Viva Insights classifies external domains as internal. You might reclassify external domains for a few reasons: maybe your company recently acquired or merged with another company, and formerly external employees are now internal. Or, your company has subsidiaries, and you want to make sure collaboration with those domains is considered internal.

To reclassify domains, go to the Reclassify external domains section. From the dropdown menu, select the external domains you want to classify as internal.

Minimum group size

Set the minimum group size, which is the minimum aggregation threshold for insights. In other words, this is the smallest number of people that Viva Insights considers a “group.” The minimum group size applies to data visualizations in advanced analysis Power BI templates as well as group comparisons in organization insights for leaders and managers in Outlook and Teams. You'll need to set this number to at least five.

To learn how team and group size differ, refer to What’s the difference between minimum team size and minimum group size?.

Keyword suppression

Specify sensitive keywords that might appear in email subject lines or meeting titles across your organization. After you set them, subject lines or meeting titles that contain these keywords won't appear in any surface that uses Viva Insights data, including query output.

We show you how to use this feature in Keyword suppression.

Domain suppression

Prevent data associated with people in sensitive domains from showing in analyst experiences. We show you how to use this feature in Domain suppression.

End-user opt-out

Viva Insights provides an End-user opt-out control to allow users to opt out of personal insights. This control allows users to decide whether their behavioral metrics — which are always de-identified — appear in row-level outputs.

Behavioral metrics comprise inferred collaboration data, such as emails, meetings, Teams calls, and chats. See the list of metrics and definitions. These metrics are surfaced through Power BI reports and person queries in the Viva Insights web app. When a user opts out, any future row-level outputs containing behavioral metrics (including those that refresh weekly) exclude their behavioral data. Opt-out does not apply to aggregated insights such as organization insights or to query results based on collaboration events, like a meeting query. Opt-out also does not apply to Copilot usage data, which will still be available at the row level.

Users can manage their opt-out settings in the Viva Insights app in Teams or on the web under Settings > Privacy. After you enable the End-user opt-out control, any users who have already opted out of behavioral insights through their app settings will automatically be opted out of row-level outputs that include behavioral metrics. Changes take effect after one day. Users can opt back in at any time, and their previous preferences are preserved.

Save changes

After you’re done making changes to group size and/or opt-out settings, select Save changes.

Next steps

Applies to: Insights Administrator