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Checklist for project governance
Define clear and realistic project goals
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Make sure your goals are specific, measurable, achievable, relevant, and time-bound (SMART).
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Map your goals to actions and measures that help you track and evaluate them.
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Translate your goals into project deliverables that define the scope and quality of your solution.
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Monitor your goals regularly throughout the project lifecycle and adjust them as needed.
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Align your goals with the expectations and needs of relevant stakeholders across the organization.
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Communicate your goals clearly and consistently to the implementation team.
Set up an efficient and effective project organization
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Organize your project into business streams that correspond to functional workstreams, such as finance, sales, or operations.
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Involve the business stream owners directly in the project to ensure their input and feedback.
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Secure strong executive sponsorship and active engagement from senior business stakeholders within each business stream.
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Encourage cross-team collaboration by involving members of each workstream in other workstreams to avoid working in silos.
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Plan and budget the project resources according to the effort and complexity of the project.
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Define accountability and responsibility at the project leadership level. Give each stream owner autonomy and empowerment to make decisions.
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Identify relevant project roles and areas of ownership. Assign them to team members with the right expertise and experience.
Choose the best project approach
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Analyze, review, and confirm that your chosen implementation methodology works well with the business and project constraints and circumstances.
Implement classic governance structures
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Establish an effective steering group that understands enough of the project details to actively steer it based on meaningful, actionable, and evidence-based information.
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Create a risk register with meaningful and actionable risks that align with project priorities.
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Update the risk register regularly and address the risks proactively.
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Implement stage gate or milestone-driven planning and reviews as checkpoints to better track and communicate implications of the project status.
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Define clear criteria for each stage gate or milestone that indicate whether the project is ready to move to the next phase.
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Conduct regular reviews at each stage gate or milestone to assess the status, quality, and risks of the project deliverables.
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Implement a design review board to ensure new designs and changes operate within the boundaries of the solution blueprint and don't adversely affect other designs.
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Define clear roles, responsibilities, processes, and standards for the design review board.
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Conduct regular design reviews to validate, approve, or reject design proposals.
Next steps
Learn more about how to define clear and measurable project goals that align with your business objectives